PURCHASE ORDER
PROCESSING
WITH
OPTICAL CHARACTER RECOGNITION
Empowered by machine learning, our Purchase Order Reader
SIMPLIFIES ACCELERATES OPTIMIZES
your Order to Cash process as your business grows
Purchase order
For B2B industries the Purchase Order has been and will remain a key element in any business deals. Regardless of numerous EDI tools designed to straightforward the purchase order processing, the majority of the POs are still received through the email channel in a quite unstructured way.
Purchase order automation
How to enhance the daily efficiency and accuracy of the data integration? How to eliminate human errors from such a business-critical flow as purchase order management? By simply reducing the manual processing and substituting it with touchless transaction and swift automation.
BENEFITS
THAT PO READER BRINGS YOU
The client is always right, even when he or she is sending the Purchase Order in the format that is completely not compatible with your system of records.
But the time of struggling to extract the information, introduce it in right format into the ERP, answer the client within limited period of time and hope there were no mistakes is now over for good!
Data accuracy
100% accurate processing! We guarantee top results of the data entry from any PO formats to your business management software by using AI algorithms.
Lead time
Could not be faster! Purchase Order Reader automatically exports the data to your ERP once the PO is received through email. Still giving the option to validate the results manually, if needed.
Streamline process
Quality time! Using automated PO management tool reduces up to 70% of the time dedicated to introducing data. Your team will focus on practical tasks and strategical decisions.
Full
automation
Complex document processing can be simple! Over 80% of the orders are sifted and exported directly to the ERP. Purchase Order Reader is a flexible solution that adjusts to the needs of your business.
Data extraction
We offer an Artificial Intelligence product that is so much more than just an OCR
Data extraction tools
PO formats
ERP Systems
Purchase Order Reader:
How does it work?
SaaS
Purchase Order Reader is a Software as a Service. The connection, operation and upgrading of the system is straight-forward and available any moment of the day or night. Forget about complex software installation, maintenance revisions or complications that may occur when moving from one ERP to another. Being a SaaS product Purchase Order Reader enables you to conduct a smooth transfer to a new system of records whenever you may need it.
It comes without saying that 100% secure connection to the email and ERP and transfer of data is guaranteed.
1. Receiving
Having email box as a main channel of the business documentation exchange with your customers, all you need is to provide access to your email account. Purchase Order Reader is compatible with all the types of email accounts: Google, Outlook, Microsoft Exchange or others. Once it is connected, all the operational steps will be triggered completely automatically.
As soon as you receive an email form a client Purchase Order Reader will scan the content and analyze if it contains the information that would match the purchase order characteristics. If yes, the processing of the data starts.
2. Processing
Processing is where the magic of Artificial Intelligence that operates Purchase Order Reader sparkles the most! First of all, it can understand and interpret almost all the types of formats, depending on the PO Reader package. The reliability of this interpretation is almost 100%. Thanks to the machine learning algorithms that are capable to identify the inaccurate product description and suggest the way to process them.
But what data does the Purchase Order Reader actually extract? Everything! Information about the client (name and address), the order itself (codes and references, product description, technical specs, price, quantity), and payment terms (discounts, due date and form of payment).
3. Integrating
After filtering and pre-processing the information, Purchase Order Reader sets up the mapping between the read/processed data with the fields in the ERP. The greatest advantage of this product is that it verifies the obtained data and examines if it complies with the requirements of the ERP. This is a very important, tricky and time-consuming process where manual entry errors are seen the most. Digitalization of data extraction will save you from that. If the verified information is correct and aligns with the ERP settings the data is exported automatically.
In case there is any mismatching, let´s say incorrect discount terms, the system indicates the issues and leaves the possibility to modify the information manually. Once all is set, the data integration is completed.
And all of this is done in a matter of seconds!
Amazing, right?!
TESTIMONIAL VIDEO – CELSA GROUP
CASES OF SUCCESS
IT IS ALWAYS ABOUT RESULTS NOT PROMISES!
For the last 5 years Aquiles Solutions was developing, implementing and perfecting the Purchase Order management optimization as a part of Order to Cash process. Tens of successful projects turned us into the pros when talking about the automation of business document transactions. We are proud of it and happy to share with you the Success Stories of our clients to motivate you for greater goals that can be achieved by digitalizing in your business processes.
